Interlibrary Loan Policies and Procedures for Medford Library |
Please check the library catalog to be certain that the material you need is not already owned by Medford Library.
Medford Library's Interlibrary Loan staff can be
reached at the Library from 8:00 a.m. to 4:30 p.m., Monday through Friday. You
can contact us by phone at (803) 313-7060, or by e-mail at ILLUSCLAN@gwm.sc.edu
You should carefully check the library catalog to be certain that the item you need is not already owned by Medford Library. If you need an item that is listed as lost according to the library catalog, you may order it through interlibrary loan with a note indicating the lost status.
Please check the library catalog for citations that you find in the electronic databases to avoid requesting items that are held on campus.
If the item you need is found in the library catalog but held by another USC campus library, include the location and call number on the request form with the full citation.
Please cite the source of your information if possible. In the case of electronic sources, this can include the name of the database you used or the URL of the web page or database containing your reference. If your citation came from a book or article, please provide the complete bibliographic information, including page numbers. In the case of a journal, giving us the complete title rather than the abbreviation helps us process your request more quickly. This information helps us, and the lending library, identify exactly what you need. If you are at all unsure of the required information, please consult a librarian.
Please fill out the request form as completely as possible so that we can provide you with quick, efficient service.
Lending charges may apply, depending on the type of material needed and from where it is obtained. Please see the request form for an opportunity to set a maximum cost limit per request.
The staff of the Interlibrary Loan Department will attempt to obtain any materials that you may need for your research. Usually, these are books and journal articles (photocopies), but also include microfilm, dissertations and theses, government documents, patents, and industry standards.
Items Not Available Through Interlibrary Loan
The following materials are usually not available through interlibrary loan:
In accordance with the National Interlibrary Loan Code:
Other materials that are usually not available through Interlibrary Loan include:
Contact Medford Library' Interlibrary Loan staff at (803) 313-7060, or by e-mail at ILLUSCLAN@gwm.sc.edu if you have questions about what materials are or are not available through Interlibrary Loan.
The lending library, not our Interlibrary Loan staff, sets the
conditions for each loan. We cannot change those conditions, and we ask patrons to honor
them. The lending library may restrict the use of materials to use within the library
only, or disallow copying or renewal. Any such restrictions are noted on the loan slip.
The lending library also has the right to recall a loan at any time.
Materials obtained through Interlibrary Loan are for your
exclusive use and are your responsibility from the time they are picked up at the
Circulation Desk until they are returned. You will be responsible for any late fees,
replacement costs of lost material, and cost of damages.
Abuses of the Interlibrary Loan service can result in the loss of the your Interlibrary Loan borrowing privileges, and may result in a suspension of circulation privileges and, if you are a USC student, a hold on your registration activities. Failure to return materials on time can damage the relationship of Medford Library with the libraries from which we acquire materials and may prevent us from borrowing from those libraries for any of our patrons.
We can usually obtain material within one to three weeks of the request date, depending on which library owns it and can send the item. This includes the time required for the request to be placed by us on the OCLC interlibrary loan requesting system. Once a library agrees to provide a loan or photocopy to us, that library has to retrieve the item from its collection, make a photocopy when necessary, process it for shipping, and ship the item. Time in transit to USC Lancaster depends on the method the lending library chooses for shipping. Some of our photocopies come via the Internet using a system called Ariel. This advanced technology allows libraries to scan articles, images and other documents into a computer and send them over the Internet to another Ariel workstation. Articles sent by this method may arrive within several days. For books and other materials, many libraries ship materials by fourth class mail, a much slower method.
Any problems in locating lenders or in mail service may cause considerable delay, so you should allow at least three weeks for the delivery of material.
For Photocopies:
We can deliver photocopies to you three ways. The method we use for any particular item depends on the nature of the item and the options you choose with ILL Express! The options you can choose are:
For Books and Other Loans:
All books and other loans awaiting pickup are kept at Medford Library's Circulation. Please ask at the front desk.
Due Date and Return of Materials
The due date for loans is determined by the lending library and is indicated on the item's ILL label. Materials should be returned to the Circulation Desk at Medford Library on or before the date indicated on the item.
Please do not remove the ILL Express! identification sticker on borrowed items. We need it so that we can correctly identify your material when you return it.
Renewals may be requested using ILL Express!, but the final decision on granting a renewal rests with the lending library. Only one renewal per item is allowed.
Regional and Four-Year Campus Shuttle Schedule
Books and photocopies requested from other USC campuses through Interlibrary Loan are delivered weekly via the intercampus shuttle. The USC Shuttle runs on the following schedule.
Monday: Aiken, Beaufort, Salkehatchie, Hilton Head, and Walterboro
Tuesday: Sumter
Wednesday: Lancaster, Union, and Spartanburg
If requested items are not available from within the USC System, we will order them from other libraries outside the University system, a process which will entail additional time.
You may be able to obtain a thesis through Interlibrary Loan at no charge as most libraries will lend these materials to us. Each library has its own policy regarding the loan of dissertations. The Interlibrary Loan staff can help you determine the availability of dissertations from other libraries.
Fair use, as determined by Title 17, Copyrights, section 107, allows for the reproduction of copyrighted material for criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research. The categories used in determining fair use are:
(1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
(2) the nature of the copyrighted work;
(3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
(4) the effect of the use upon the potential market for or value of the copyrighted work.
U.S. copyright law, Title 17, Copyrights, United States Code, strictly limits the ability of the Interlibrary Loan staff to obtain journal articles. Under section 108(d), "Limitation on exclusive rights: Reproduction by libraries and archives," libraries are authorized to furnish a photocopy. 108(d)reads:
"The rights of reproduction and distribution under this section apply to a copy, made from the collection of a library or archives where the user makes his or her request or from that of another library or archives, of no more than one article or other contribution to a copyrighted collection or periodical issue, or to a copy or phonorecord of a small part of any other copyrighted work, if-
(1) the copy or phonorecord becomes the property of the user, and the library or archives has had no notice that the copy or phonorecord would be used for any purpose other than private study, scholarship, or research; and
(2) the library or archives displays prominently, at the place where orders are accepted, and includes on its order form, a warning of copyright in accordance with requirements that the Register of Copyrights shall prescribe by regulation."
If a patron requests more than one article from one issue of a journal, the Interlibrary Loan staff cannot place any more than the first request. If a user makes a request for, or later uses, a photocopy for purposes in excess of "fair use," that user may be liable for copyright infringement. The Interlibrary Loan staff reserves the right to refuse to accept an interlibrary loan request if, in our judgment, fulfillment of that order would involve violation of the copyright law.
The National Commission on New Technological Uses of Copyrighted Works (CONTU) has developed a set of guidelines to assist libraries in fulfilling their duties while adhering to copyright law. CONTU guidelines (or the "suggestion of five") permits the copying during a calendar year of no more than five articles from a single journal title, not owned by the library, dated within the past five years. This means that the Interlibrary Loan staff can order a total of only 5 articles from a single journal title dated within the past 5 years regardless of how many users request articles from the same journal title. For articles obtained in excess of this number, the Library must pay a fee to the Copyright Clearance Center or must purchase the articles from a commercial vendor. The Interlibrary Loan staff reserves the right to restrict such purchases.
If you are interested in learning more about these issues, you can visit the Copyright & Fair Use site hosted by Stanford University Libraries.
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This page was last updated October 5, 2005.
Send comments to ILLUSCLAN@gwm.sc.edu